Public Policies

Corporate Registrations

  • Registered for VAT, No: 864 3074 20
  • Registered under the Data Protection Act 1998, No: PZ8936415
  • Registered in England & Wales Companies Act 1985, No: 7656249
  • Registered PSYLUTIONS® Trade Marks Act 1994, No: 2299715
  • Registered Offices at 22 Cheyne Walk, London NW4 3QJ.

Privacy Policy

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Collection of Information

We collect personally identifiable information, like names, postal addresses, email addresses, etc., when voluntarily submitted by our visitors. The information you provide is used to fulfill you requests on our web site. This information is only used to fulfill your specific request, unless you give us permission to use it in another manner, for example to add you to one of our mailing lists. Cookie/Tracking Technology The site uses cookies and tracking technology called Google Analytics. Cookies and Google Analytics tracking technology are useful for gathering information such as browser type and operating system, tracking the number of visitors to the site, and understanding how visitors use the Site. Cookies also help customize the site for visitors. Personal information cannot be collected via cookies, however, if you previously provided personally identifiable information, cookies may be tied to such information. Aggregate cookie and tracking information may be shared with Google Analytics to provide us with site management statistics. Distribution of Information We may share information with governmental agencies or other companies assisting us in fraud prevention or investigation. We may do so when: (1) permitted or required by law; or, (2) trying to protect against or prevent actual or potential fraud or unauthorized transactions; or, (3) investigating fraud which has already taken place. We will not share your data with any other company outside of these limitations.

Corporate Social Responsibility Policy

Definitions

‘Board’ shall mean the Directors of the Company.

‘Employees’ shall mean all employees, full time, part time and temporary, clinicians, associates and contractors.

1 Introduction

Psylutions seeks to be a good corporate citizen in everything that it does.

We have therefore determined to bring together our existing operating principles into one framework policy under the heading of Corporate Social Responsibility (CSR). The principles encompassed in this policy cover all areas of Psylutions’ operations and have been developed and continue to be reviewed against and updated by reference to relevant codes of corporate governance and international standards including: the United Nations (UN) Universal Declaration of Human Rights, the International Labour Organisation (ILO) Declaration on Fundamental Principles and Rights at Work, the Rio Declaration on Environment and Development and the UN Convention against Corruption.

Our Directors, (“the “Board”) supports the principles set out in those codes and standards and the aim of this policy is to translate that support into a set of guidelines and standards that set a common approach and provide practical guidance for our employees and associates on the ground.

2 Compliance, monitoring and reporting

Compliance with this policy will be continuously monitored and subject to review by the Board, with the final responsibility resting with the Managing Director.

Employees who reasonably suspect that there has been a breach of this policy must report it to the Managing Director. We recognise that employees may be reluctant to report concerns for fear of retaliation and will take disciplinary action against any employee who threatens or engages in retaliation, retribution or harassment of any person who has reported or is considering reporting a concern in good faith.

The Board will not criticise any employee for any loss of business resulting from adherence to the principles set out in this policy. All sections of this policy are underpinned by Psylutions Code of Business Ethics, which is set out in Section 3. The other areas covered by this policy are Health and Safety (Section 4), Security (Section 5), Employment (Section 6), Customer and Community (Section 7) and Environment (Section 8).

3 Code of Business Ethics
General statement

This Code of Business Ethics sets out the standards we expect from our employees and associates in their internal and external dealings with colleagues, customers, stakeholders and third parties.

Basic Standards of Conduct

We will conduct every aspect of our business with honesty, integrity and openness, respecting human rights and the interests of our employees, customers and third parties.

We will respect the legitimate interests of third parties with whom we have dealings in the course of our business.

We will maintain the highest standards of integrity – for example, we will not promise more than we can reasonably deliver or make commitments we cannot or do not intend to keep.

Employees

We are committed to:

  • developing a workforce where there is mutual trust and respect, free from bullying and harassment, where every person feels responsible for the performance and reputation of our company;
  • respecting the rights of individuals, their customs and traditions and their right to freedom of association and the right to decide whether or not to join a trade union. We will negotiate in good faith with properly elected representatives of our employees;
  • recruiting, employing and promoting employees on the basis of objective criteria and the qualifications and abilities needed for the job to be performed in line with our Equal Opportunities Policy;
  • maintaining good communications with employees through our information and consultation procedures;
  • providing our employees with suitable training and assisting them in realising their potential;
  • ensuring the privacy and confidentiality of our employees’ personal information is respected;
  • suitably rewarding our employees for their contribution to the success of the business;
  • providing mechanisms whereby employees can raise legitimate concerns confidentially regarding malpractice and ensuring no one will be victimised for a report made in good faith;
  • providing employees with the appropriate information and training to comply with this Code and the associated policies; and
  • seeking to protect our employees from third party abuse that might be injurious to their safety, health or well-being.

Business Integrity

We aim to develop strong relationships with our suppliers, stakeholders and others with whom we have dealings, based on mutual trust, understanding and respect.

In those dealings, we expect those with whom we do business to adhere to business principles consistent with our own.

We will conduct our operations in accordance with the principles of fair competition and applicable regulations.

Psylutions’ accounting and other records and supporting documents must accurately describe and reflect the nature of the underlying transactions

No unrecorded account, fund or asset will be established or maintained.

We will comply with the laws and regulations applicable wherever we do business. We will obtain legal advice where felt necessary to comply with this commitment.

We will review and track our business risks including social and environmental risks.

Psylutions will not facilitate, support, tolerate or condone any form of money laundering.

To ensure that our business is run in an ethical and effective manner we will maintain internal controls in line with Psylutions’ Standards of Business Control.

National and International Trade

We will seek to compete fairly and ethically within the framework of applicable competition and anti-trust laws and we will not prevent others from competing fairly with us.

We will comply with all applicable export control laws and sanctions when conducting business around the world.

Personal Conduct

All employees are expected to behave in accordance with the principles set out in this Code of Business Ethics.

Employees are expected to protect and not misuse company assets such as buildings, vehicles, equipment, cash and procurement cards.

Employees are expected to use e-mail, internet, IT and telephones in a manner appropriate for business purposes in line with the principles contained in this Code and any applicable IT policies.

Bribery

No Psylutions employee or individual or business working on our behalf must accept or give a bribe, facilitation payment or other improper payment for any reason.

This applies to transactions with government officials, any private company or person anywhere in the world. It also applies whether the payment is made or received directly or through a third party.

Psylutions shall ensure that adequate procedures are in place to prevent the risk of bribery and that these are effectively communicated and implemented across Psylutions in line with the requirements of the Bribery Act 2010 and as set out in the Psylutions’ Anti-Bribery Policy.

Gifts, Entertainment and Improper Payments

Accepting or giving any entertainment or gift that is designed to, or may be seen to influence business decisions, is not acceptable. No employee shall offer, give, seek or receive, either directly or indirectly, inducements or other improper advantages for business or financial gain. If an employee is in any doubt as to whether he or she may accept an offer, that employee should discuss the issue with the Managing Director.

Any gift or hospitality given or received by an employee should be reported for inclusion on Psylutions’ Gifts and Hospitality Register, as set out in Psylutions’ Gifts and Hospitality Policy. In the UK this applies to any gift or hospitality with an estimated or actual value of £50 or more.

Conflicts of Interest

Whilst we respect the privacy of our employees, all employees are expected to avoid personal relations, activities and financial interests, which could conflict with their responsibilities to Psylutions.

Employees must not seek gain for themselves or others through misuse of their positions or company property.

All actual and potential conflicts (including those arising from the activities or interests of close relatives or partners) should be disclosed to and discussed with the Managing Director.

Confidentiality

Information received by anyone in the course of his or her employment must not be used for personal gain or for any purpose other than that for which it was given.

Where confidential information is obtained in the course of business that confidentiality must be respected.

Political Activity

Psylutions does not make any donations to political parties or take part in party politics. However, when dealing with Government we do make legitimate concerns known and will seek to influence Government in relation to issues that could affect us, our shareholders, our customers or the local community. These relationships are conducted in accordance with this Code.

Health and Safety

We are committed to creating and maintaining a safe and healthy working environment for our employees, customers and the community.

Our commitment to ensuring the safety and security of our employees is set out in our Injury Prevention and Security policies.

We strive to avoid emergency situations but recognise the need to be prepared. We are committed to having effective emergency response procedures in place.

The Environment

Psylutions is committed to making continuous improvement in the management of its environmental impact as set out in our Environmental Policy.

Clients

Psylutions is committed to providing safe, value for money, high quality, consistent, accessible and reliable services to our clients.

All employees are expected to behave respectfully and honestly in all their dealings with clients and the general public in accordance with the principles set out in this Code.

In particular we will safeguard and protect the welfare of vulnerable people who come into contact with our employees. Employees will be made aware that they hold a position of trust and that they must at all times maintain the highest standards of personal conduct that reflects this trust being placed with them.

Supply Chain

We purchase a wide range of goods and services required in the operation of our business and we also rely heavily on a number of key suppliers for the delivery of our core services. Good working relationships with our suppliers are therefore central to the success of our business.

Whilst we are committed to obtaining and retaining competitive goods and services we will at the same time seek to ensure they are from sources that have not jeopardised human rights, safety or the environment.

We expect our suppliers to adhere to business principles consistent with our own. We expect them to adopt and implement acceptable safety, environmental, product quality, product stewardship, labour, human rights, social and legal standards in line with our Supplier Code of Conduct.

We will seek to work with our suppliers to develop long-term meaningful relationships to benefit both parties with the aim of improving the quality, environmental performance and sustainability of goods and services.

Psylutions’ Procurement & Supply Policy sets out clear guidelines in the way that we expect procurement and supplier management activities to be carried out.

Community Involvement

Our operations touch members of the community daily, whether as customers, neighbours, employees, businesses or residents. We are committed to fostering good relationships with the communities in which we work and building community partnerships that deliver positive change.

4 Health and Safety Policy
General Statement

Injury Prevention is our commitment to health and safety at Psylutions. It is our core value and part of our way of life and applies to everything we do. Its purpose is to ensure the health and safety of all our employees, our customers and others affected by our businesses.

We believe that:

  • all injuries are preventable; and
  • our goal is zero injuries.

Responsibility

Injury Prevention is the responsibility of every employee and working safely is a condition of employment. The Managing Director, must ensure that all their staff are safe at all times by ensuring:

  • our Injury Prevention processes are properly organised and appropriately resourced;
  • employees are given information, instruction and training on risk assessment and Injury Prevention;
  • there is full compliance with Health and Safety laws and Psylutions’ policies on Health and Safety; and
  • performance targets are set for continual improvement in Injury Prevention.

Monitoring and reporting

We will monitor progress on Injury Prevention in all our operations and will conduct periodic audits to assess performance. In addition:

All serious incidents will be reported promptly to the managing Director and reviewed for future Injury Prevention actions.

Remember: Injury Prevention – ‘If you cannot do it safely, don’t do it’.

Injury Prevention Principles

Prevent injury to myself and to others.

Be aware of any hazardous condition or practice that may cause injury to people or damage to property or the environment.

Perform all necessary safety checks. Risk assess my work area and the job before I do any work.

Follow all safety procedures, signs and instructions.?If you do not understand, speak to the Managing Director before you start work.

Keep my work area clean and tidy at all times.?Untidy areas could cause injury to you or to your colleagues and waste time and energy.

Wear my protective clothing and equipment as required.

Keep it in good condition, wear it correctly and ask for a replacement if it becomes damaged or unfit for your use.

Use only the correct tools and equipment that I am authorised and trained to use for the job. Check that they are in good condition before use and use them safely.

Only adjust and repair any piece of work equipment if I am trained and authorised to do so. Never modify any equipment, which changes the designed use of the equipment.

Assess my capability to move any load before lifting. Make sure you get help with any heavy or awkward items and follow the correct techniques.

Report all injuries, incidents and near misses to the Managing Director. Seek help immediately and first aid if necessary.

Tell the Managing Director if I have any suggestions to prevent injuries in my workplace.

5 Security Policy
General Statement

Security is a key issue for our clients, our employees and our business. We recognise the range of security issues, which can arise and have implemented the following high level security policy.

The Board is committed to ensuring, so far as is reasonably practicable, the security of clients using our services, our employees at work and our property.

The threats to security are wide-ranging, significant and, in the main, driven by external influences. The ability to control risks varies. However, we have the ability to address or mitigate all of the threats we face. To be successful in this we need the co-operation and engagement of all of our employees and our clients.

Security is an area in which we seek continuous development and improvement and compliance with existing and emerging legislation. We shall ensure all employees understand why they should and how they can play their part. We shall also work on ways to involve clients as part of our business. Our efforts shall bring greater personal and corporate security and business benefit.

This statement provides guidance and direction to all employees on what is both required and expected of them. We are confident our employees will appreciate the reasons for this and the benefits to them, their colleagues, our clients and our property.

The Managing Directors is asked to achieve, so far as is reasonably practicable:

  • a secure environment for clients using our services;
  • a secure environment for employees in their work;
  • security of our property; and
  • security of our systems and processes.

We shall monitor our performance on security within our operations. All operations will be subject to periodic inspection and review.

The Managing Director’s responsibility
Monitoring and Reporting

Psylutions recognises that this security policy needs to be supported by actions and processes to ensure delivery. The following measures are in place to assist this:

A security strategy is in place, which underpins our policy, identifies the key strategic security issues for the business and the approach being taken to address these. This is designed to provide a structure, which allows measurement, review and ongoing refinement.

The importance of security is emphasised to all employees through regular security briefings.

Employees are actively encouraged to report security concerns.

This approach to security allows us to ensure we have a process to translate our policy into effective implementation within the business. It also allows us to formally recognise and demonstrate our commitment to the need for continuous development and improvement in this important aspect of our business.

We are committed to operating in a safe and secure way. Within this commitment it is recognised that, despite our best efforts and perhaps due to events beyond our control, an emergency situation may occur. In these circumstances it is appropriate that, however remote the possibility, the business is able to respond effectively if such a situation does arise.

Psylutions has developed an overarching emergency response procedure which applies in all of our business. Our approach is designed to prioritise the needs of our clients, our staff and any members of the public who may become involved.

6 - Employment
General Statement

In formulating its employment policies, Psylutions is guided by the framework established by the Chartered Institute of Personnel and Development. The Guidelines encourage companies to foster openness, sustainability and respect for employee rights. The policies set the standard for equal opportunities and diversity and cover all employees of Psylutions.

Equal Opportunities and Diversity Policy

The Board is committed to equality of opportunity both in the provision of services to the public and as an employer. The purpose of this policy is to ensure that all employees, clients, and those who come into contact with Psylutions are treated equally and with fairness and consistency at all times.

This policy seeks continuous improvement and compliance with legislation. It is based on the principles that:

  • all people have the right to be treated with dignity and respect;
  • we will not discriminate on the grounds of race, gender, disability, nationality, religion, philosophical belief, political belief, age, sexual orientation, family status, trade union activity or any other factor;
  • we will adopt fair and inclusive practices throughout our operations and will eliminate all prejudice, discrimination, bullying and harassment;
  • all employees have a personal responsibility for the practical application of this policy in their day-to-day activities and must support the policy at all times; and
  • non-compliance with this policy will be treated seriously and will not be tolerated.

The Managing Director is tasked to ensure that that:

  • create a productive and safe working environment, promoting diversity and inclusion in their workforce;
  • actively demonstrate Psylutions’ diversity policy and practices;
  • develop new practices to ensure inclusion for employees, contractors and clients; and
  • demonstrate continuous improvement in diversity and equal opportunities for all.

Legislation and Codes of Practice

This policy conforms to the current international legislation and relevant codes of practice in the countries within which Psylutions operates. We will continually monitor this policy to ensure we are compliant with the requirements of relevant underpinning legislation; however our aim is to exceed the requirements of legislation wherever possible.

Partner Organisations

We are committed to actively working with partner organisations to ensure its policies, procedures and practices are inclusive for all. To ensure this, in the United Kingdom Psylutions is a member of the Chartered Institute of Personnel and Development.

Complaints

Any employee who feels that he or she has grounds for complaint in relation to bullying, discrimination, harassment or victimisation has the right to pursue the complaint through the Psylutions’ grievance procedure. Clients who feel they have grounds for complaint may pursue these through the client complaints procedure. The Group’s complaints procedure must be accessible to all.

Practices and Standard Operating Procedures

Detailed practices and standard operating procedures, which support this policy, will be particular to the operation they support, and will at all times act in support of this policy.

Access to Company Premises

We will take all reasonable steps to ensure that our buildings and premises are accessible to disabled employees, clients and visitors as required by the Disability Discrimination Act (DDA) in the United Kingdom.

Access to Vehicles

We will also take reasonable steps to ensure that our vehicles are accessible to clients and employees and comply with the relevant legislation for the country in which they operate.

Access to Information

We will seek to ensure that information is made available to our clients and employees in alternative formats as required.

Recruitment

All recruitment will be carried out with regard to fairness, equality and consistency for all candidates at all times. Recruitment practices will be inclusive and any barriers to employment removed under the relevant legislation.

Staff Training

Guidance and training will be provided to all staff with regard to diversity awareness and equality to ensure we are both an inclusive employer and service provider.

Audit

We are committed to ensuring that our operations comply with the requirements of this policy. We aim to ensure compliance via regular audits and reviewing of action plans with the relevant employees.

Human Rights

Psylutions supports the principles of the UN Universal Declaration of Human Rights and the ILO Declaration on Fundamental Principles and Rights at Work. We will adhere to the following principles in respect of our staff:

We will treat all employees fairly and honestly, regardless of where they work. All staff will have agreed terms and conditions in accordance with local law or practice and will be given appropriate job skills training.

We will pay a fair wage reflecting local markets and conditions. We will always meet any national minimum wage.

Working hours shall not be excessive. They shall comply with industry guidelines and national standards where they exist.

Employment must be freely chosen. We will not employ illegal child labour, forced or bonded labour, forced overtime or condone illegal child labour.

Employees have the rights of freedom of association and collective bargaining. We respect the right of our employees to choose whether or not to join a trade union without influence or interference from management. Furthermore we support the right of our employees to exercise that right through a secret ballot.

We will negotiate in good faith with the properly elected representatives of our employees.

We will abide by the non-discrimination laws in every country where we operate.

We will not use or condone the use of corporal punishment, mental or physical coercion or verbal abuse. We have disciplinary procedures for any member of staff whose conduct falls below the required standard.

We have formal grievance procedures through which staff can raise personal and work-related issues.

All staff will be given reasonable access to bathroom and rest facilities.

Data Protection

We will comply with the relevant principles governing data protection in each country in which we operate.

7 Clients and Community
Clients

Customer Service:

Delivering our promise to our customers is one of our core values. Our commitment is to provide safe, reliable, customer focused, innovative and sustainable transport services.

Psylutions will:

  • act in accordance with fair business, marketing and advertising practices and take all reasonable steps to ensure the safety of our services;
  • respect the human rights of our customers;
  • ensure our security and revenue protection arrangements are consistent with international standards for law enforcement;
  • provide transparent and effective procedures that address customer complaints and contribute to fair and timely resolution of disputes without undue cost or burden;
  • not make representations or omissions nor engage in any other practices that are deceptive, misleading, fraudulent or unfair; and
  • respect customer privacy and provide protection for personal data in accordance with the relevant local law.

Stakeholders

We are committed to maintaining open and regular dialogue with all our stakeholders in matters that affect their interests. These range from formal consultation to regular informal contact on a day-to-day or week-to-week basis.

Community

As a psychological services provider, we provide an essential service to the community. We play a role in connecting people with each other, with other communities and key community services. The operation of our services touches on all members of the community with the potential to impact positively on quality of life.

Our relationships with the local communities we serve are therefore very important to us and are an essential part in the growth of our business. When developing our services, we have a role to play in improving services for the community as a whole and not just our individual clients.

Through our community strategy, we therefore engage with the community at a range of levels as clients, neighbours, potential employees, businesses and residents. Through our community strategy, we seek to play our part in promoting socially inclusive policies, encouraging the young and disadvantaged and helping older members of the community and the disabled.

In line with our core values, our community strategy incorporates the following elements:

Engagement with the local communities in which we operate on the quality of our services and any changes to those services;

Working with local authorities, businesses and other interested parties to promote sustainability and improve quality of life;

Offering employment opportunities to all sectors of the community through non-discriminatory policies and promoting opportunities to disadvantaged and vulnerable groups;

Promoting engagement between our employees and the community;

Supporting local community groups and charities;

Improving the environment in and around our location;

Promoting broader opportunities for workplace learning;

Supporting local initiatives for the development and education of young people in the areas we serve; and

Working closely with local law enforcement agencies to address anti-social behaviour, crime and vandalism.

In addition, local companies provide support to community based charities and projects in their respective areas including support for employees’ efforts in fund raising and for small-scale projects.

8 Environment
Environmental Policy

Through our core business activities we are committed to providing good quality, reliable and cost effective psychological solutions (Psy-lutions) to all of our clients. Our core business strategy is to increase the greater understanding of and role of evidence based psychological interventions and encourage a greater move towards the convergence of well-being and performance. This will in turn support the needs of society to achieve more sustainable business and economic development. At the same time we recognise the environmental impacts arising from our business activities and are committed to reducing these through effective environmental management.

Psylutions’ policy is to achieve continual improvement in environmental performance.

We are committed to:

  • maintaining an internal structure for environmental issues which includes clearly defined responsibilities;
  • complying with, and where possible exceeding, applicable legal and other requirements relating to the organisation;
  • preventing pollution and reducing the overall impact of our operations on the environment;
  • monitoring our environmental performance and setting objectives and targets for improvement;
  • providing appropriate training and awareness programmes for our employees.

This policy applies to all Psylutions’ business and will be communicated to all those working for or on behalf of the company. The policy is made available to members of the public on request.

Climate Change Policy

Climate change has now been recognised as an international issue. As a responsible organisation we have a role in supporting governments and communities to reduce the impacts of climate change.

Biodiversity Policy

The following policy sets out Psylutions’ commitment to conserving and promoting biodiversity where it is practical to do so. Conserving and promoting biodiversity is consistent with our commitment to furthering the aims of sustainable development in the management and development of our business.

Lionel Fairweather BA(Hons), MPhil, MSc, CPsychol, AFBPsS, CSci

Managing Director

Psylutions Ltd


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